SOGESTI is an integrator of Alfresco

TECHNICAL AND FINANCIAL OFFER

Mail and archives management with Alfresco Community
Customer : SALT TOGO
Project manager at SALT: M Assi
Provider: SOGESTI Company by its Director: M Awudi

Implementation period: 4 months

1. Background and objectives

As part of the modernization of its document management system, SALT TOGO wants to set up a platform-based mail management solution Alfresco.
Society SOGESTI proposes an integrated solution allowing:

Scanning and indexing incoming mail.
Managing workflow for validation and delivery of mail.
Full traceability of the document life cycle.
Setting up a powerful search engine.
Secure and compliant archiving.

2. Technical offer

2.1 Proposed architecture

Solution based on Alfresco Community
Integration with existing infrastructure (network, servers, messaging).
Security and rights management by user profiles.
Responsive web interface for multi-support access (PC, tablet).

2.2 Main features

Managing incoming mail
- Scanning and automatic indexing.
- Reference and classification by type of mail.
- Automatic notifications to officials concerned.
Managing outgoing mail
- Standardized mail templates.
- Internal validation workflow.
- Automatic history and archiving.
Monitoring and traceability
- Journalization of all operations.
- Scoreboards and reporting (volume statistics, deadlines).
Research and consultation
- Multicriteria search (keywords, date, service).
- Quick view of documents.
Archiving
- Preservation according to the documentary policy defined.
- Secure and limited access according to rights.

2.3 Support and training

Training of administrators and users.
Technical documentation and user guide.
Technical support (6 months after commissioning).

3. Implementation plan

Project duration: 4 months

Phase 1: Needs analysis and design (3 weeks).
Phase 2: Installation and configuration of Alfresco (4 weeks).
Phase 3: Customizing workflows and interfaces (5 weeks).
Phase 4: Training and skills transfer (2 weeks).
Phase 5: Production and support (2 weeks).

4. Financial supply

Post	Amount (FCFA)
License and installation of Alfresco community with a dedicated server	6 000 000
Development and customisation – security	4 500 000
3 days training	2 000 000
Technical support (6 months)	2 500 000
Project support and management	3 000 000
Total HT	18 000 000

Technical assistance contract: 7 500 000 HT with the provided server

Project start: 50% – second month: 20% -third month 20% and fourth month 10%

5. Conclusion

Society SOGESTI undertakes to accompany SALT TOGO in the implementation of this solution.

For advanced features, the amount is 65 million HT

We also offer solutions like SharePoint

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